ALLEGHENY COLLEGE

ASSOCIATION FOR ASIAN AND ASIAN AMERICAN AWARENESS - A5
CONSTITUTION

ARTICLE I
Name

The name of the organization shall be the Association for Asian and Asian-American Awareness (A5).

ARTICLE II
Purpose

The purpose of A5 is to enrich the cultural and ethnic diversity at Allegheny by promoting awareness of Asian cultures. A5's presence is its strength. We use this strength to address the needs of Asian and Asian American students by acting as a liaison between these students and the college community. A5 appreciates the tradition, honor, beauty and wisdom of all Asian cultures, for the benefit of Asian descent and non-Asian descent students alike in an effort to educate and dispel stereotypes. Membership is open to any and all members of the Allegheny community throughout the year.

ARTICLE III
Membership

Membership is open to any and all members of the Allegheny community who are interested in Asian cultures.

ARTICLE IV
Voting

Section A: A quorum will be a simple majority (51%).
Section B: Each member in good standing may vote.
Section C: Proxy votes are allowed. Two letters must be written or letter must be sent to the Executive Vice-President before the meeting, and the other must be presented at the meeting by an appointed member.

ARTICLE V
A5 Officers

Section A: The A5 shall have a President, Vice-President, Secretary, Treasurer, Cultural/Social Chairperson, Public Relations Chairperson, and Membership Officer. These officers comprise the Executive Board.
Section B: All officers must be members of A5.
Section C: The term of office shall be from March 2 to the last day in February.
Section D: Election of officers shall be held annually the last week of February.
At least two weeks notice shall be given before the election meeting. Nomination shall be initiated from the floor, and elections done by a ballot. The person receiving a majority vote will be elected.

Section E: Any officer may be removed from membership in A5 by a two-thirds vote of the Executive Board. Any officer removed may appeal to the general membership. Said officer shall be considered reinstated with two-thirds approval of the members of A5.
Section F: Any vacancy which may occur in an office shall be filled by appointment by the remaining members of the Executive Board pending ratification at the next group meeting.

ARTICLE VI
Duties of A5 Executive Board

Section A: The President
1. The President shall be the chief executive officer of A5.
2. The President shall appoint all Committee chairpersons.
3. The President, with approval of the Executive Board, directs the budget of A5.
4. Vacancies in offices will be filled by appointment of the President with approval of the Executive Board.
5. The President shall empower the Executive Board and assist with event planning.
6. The President shall direct and shape the vision of A5.

Section B: The Vice-President
1. The Vice-President shall be the parliamentarian for A5.
2. The Vice-President shall assume the duties of the President should the office become vacant, or in the absence of the President.
3. The Vice-President will oversee changes in the constitution and its bylaws.
4. The Vice-President should perform other duties as directed by the President.
5. The Vice President shall be the liaison of the CORIS committee and Diversity Council.

Section C: Secretary
1. The Secretary shall be responsible for keeping the minutes of all meetings and the meetings of the Executive Board.
2. The Secretary will provide a copy of the minutes for each officer and for the A5 file.
3. The Secretary shall maintain a complete and accurate account and file of all A5 activities.
4. The Secretary shall be responsible for keeping track of all official correspondence.

Section D: Treasurer
1. The Treasurer shall make a quarterly report containing a list of all receipts and disbursements and the location of property represented in these figures.
2. The Treasurer shall keep a current record of all financial transactions of A5.
3. The Treasurer will provide a copy of the quarterly reports for the President and Advisor.
4. The Treasurer shall perform other duties as directed by the President and Advisor.
5. The Treasurer shall prepare the next year's ASG Budget.
6. The Treasurer shall be responsible for understanding the ASG procedures of maintaining an ASG account.
Section E: Advisor
1. The Advisor shall assist the group in their execution of roles and responsibilities.
2. The Advisor shall provide feedback to the organization regarding its operation and functioning.
3. The Advisor shall serve as a resource for alternatives with regard to decision-making or ideas.
4. The Advisor should be aware of the organization's status and all financial transactions.
5. The Advisor should be aware of any and all procedures and regulations affecting the group and should assist in the organization's adhering to them.
6. The Advisor should provide advice upon request, and should share knowledge, expertise, and experience with the group.
7. The Advisor (s) will be non-voting members of the Executive Board, but will attend the meetings of the organization.

Section F: Public Relations Chair
1. The Public Relations Chair shall be responsible for weekly ads in the campus newspaper and The Memo in addition to informing Public Affairs of upcoming events.
2. The Chair shall be responsible for coordinating and directing the public relations of A5 and A5 events.
3. The Chair shall be responsible for informing the Allegheny and Meadville communities of A5's purpose and presence.
4. The Chair shall make regional contacts and reach out to other communities and schools to inform them of A5's presence and purpose.

Section G: Social and Cultural Chair
1. The Social and Cultural Chair shall be responsible for gathering and archiving information and resources for the social and cultural activities of A5 and to check for cultural accuracy.
2. The Social and Cultural Chair shall have the power to form a Social and Cultural Committee and to appoint members to this committee.
3. The Chair shall be responsible for directing the social and cultural activities of A5.
4. The Chair shall be responsible for making sure all areas of Asia are represented throughout the year.
5. The Chair shall chair Celebrate Asia! month in the absence of a volunteer.

Section H: Liaisons to Other Campus Organizations:
1. The Executive Board will be responsible for appointing the following liaisons by simple majority vote.
a. Allegheny Student Government & Student Leadership Organization
b. Gator Activities Programming
2. Other liaisons will be appointed as the need arises with the consent of the Executive Board.
3. Duties of the Liaisons:
a. The Liaisons shall attend regular meetings of the respective organizations.
b. The Liaisons shall report notes of the meetings back to the Executive Board.
c. The Liaisons are responsible for securing funding from the represented organizations.
d. The Liaisons shall present the concerns of A5 at general meetings and other appropriate meetings of their respective organizations.
e. The Liaisons shall act as a go-between for A5 and other organizations at times when the attendance of the President or Vice-President is not mandatory.

Section I: Membership Officer

1. The Membership Officer is responsible for recruitment of new A5 members.
2. The Membership Officer shall keep a list of attendance at all A5 meetings.
3. The Membership Officer shall keep a list of all Asian students who attend Allegheny College.
4. The Membership Officer shall work closely with the Publicity Chair to advertise A5 events.

ARTICLE VII
The Structure of Group Committees

Section A: Committee Identification and Appointment
1. The following committees (other than the Executive Board) shall be appointed by the President subject to ratification of the organization during regular business meeting.
a. Public Relations Committee
b. Social & Cultural Committee

Section B: The duties of these standing committees shall include:
1. Public Relations Committee
a. This committee shall be responsible for helping the Public
Relations Chair coordinate and direct the public relations of A5. b. They shall oversee all the publicity for any and all A5 events.
c. They shall perform other duties as delegated by the Executive Board
2. Social & Cultural Committee
a. They shall be responsible for planning, coordinating and implementing social/recreational activities for members of A5 and for other campus populations as approved by the Executive Board. b. They shall perform other duties as delegated by the Executive Board.
Section C: Other Committees: 1. Shall be formed as the need arises with the consent of the Executive Board.

ARTICLE VIII
Notice of Meeting
Section A: The times for regularly scheduled meetings shall be every other Thursday at 7:00 p.m. during the school year. Section B: At least two days notice shall be given for each regular business meeting of the organization. Section C: Special or emergency meetings may be called with less than one days notice by the Executive Board. Section D: The meetings shall include a quorum, order of business, and disposition of minutes.
ARTICLE IX
Elections

Section A: Candidates
1. Any member of A5 shall be entitled to seek an Executive Board position.
2. Any member wishing to take part in the Executive Board must be registered/enrolled as a student at Allegheny College.
3. Candidates for the Presidency of A5 shall have been a member of the Executive Board for at least one year prior to seeking the above mentioned office.
4. Candidates for the Presidency of A5 must be in good standing with the College by having at least a 2.25 Cumulative GPA.
5. Any member wishing to be a part of the Executive Board must not be employed by the College in a faculty or staff capacity.
6. All elected officers shall attend 75 percent of the Executive Board and general membership meetings.

Section B: Nominations
1. Any member seeking a Executive Board position may be nominated by another member, or nominate him/herself.
2. Any member nominated has the option to address the general membership on election night.

ARTICLE X
Amendments

Section A: Amendment Process
1. An amendment to this Constitution may be brought up before the General Assembly by any member of this organization.
2. An amendment brought before the General Assembly must be seconded in order to be considered.
3. A two (2) week interval, or longer, shall be required between the introduction of an amendment and the actual voting on the amendment.
4. Any amendment shall require a three-fourth (3/4) vote by the General Assembly to become part of this Constitution.

ARTICLE XI
Parliamentary Procedure

Section A: Robert's Rules of Order, Revised Edition, shall be followed by the organization in all cases involving parliamentary procedure when it does not conflict with the Constitution.
Section B: The rules may be suspended by two-thirds vote of present membership.

Article XII
Constitution History

Section A: Original Version
1. This Constitution was drafted on October 31, 1994.
President: Anirudh Gupta
Section B: Revised January 30, 1995
President: Anirudh Gupta
Section C: Revised September 10, 1996
President: Roy Phitayakorn

ARTICLE VI
Duties of A5 Executive Board
Section A: The President
1. The President shall be the chief executive officer of A5.
2. The President shall appoint all Committee chairpersons.
3. The President, with approval of the Executive Board, directs the budget of A5.
4. Vacancies in offices will be filled by appointment of the President with approval of the Executive Board.
5. The President shall empower the Executive Board and assist with event planning.
6. The President shall direct and shape the vision of A5.
Section B: The Vice-President 1. The Vice-President shall be the parliamentarian for A5.
2. The Vice-President shall assume the duties of the President should the office become vacant, or in the absence of the President.
3. The Vice-President will oversee changes in the constitution and its bylaws.
4. The Vice-President should perform other duties as directed by the President.
5. The Vice President shall be the liaison of the CORIS committee and Diversity Council.
Section C: Secretary 1. The Secretary shall be responsible for keeping the minutes of all meetings and the meetings of the Executive Board.
2. The Secretary will provide a copy of the minutes for each officer and for the A5 file.
3. The Secretary shall maintain a complete and accurate account and file of all A5 activities.
4. The Secretary shall be responsible for keeping track of all official correspondence.
Section D: Treasurer 1. The Treasurer shall make a quarterly report containing a list of all receipts and disbursements and the location of property represented in these figures.
2. The Treasurer shall keep a current record of all financial transactions of A5.
3. The Treasurer will provide a copy of the quarterly reports for the President and Advisor.
4. The Treasurer shall perform other duties as directed by the President and Advisor.
5. The Treasurer shall prepare the next year's ASG Budget.
6. The Treasurer shall be responsible for understanding the ASG procedures of maintaining an ASG account.

Section E: Advisor 1. The Advisor shall assist the group in their execution of roles and responsibilities.
2. The Advisor shall provide feedback to the organization regarding its operation and functioning. 3. The Advisor shall serve as a resource for alternatives with regard to decision-making or ideas.
4. The Advisor should be aware of the organization's status and all financial transactions.
5. The Advisor should be aware of any and all procedures and regulations affecting the group and should assist in the organization's adhering to them.
6. The Advisor should provide advice upon request, and should share knowledge, expertise, and experience with the group.
7. The Advisor (s) will be non-voting members of the Executive Board, but will attend the meetings of the organization.
Section F: Public Relations Chair 1. The Public Relations Chair shall be responsible for weekly ads in the campus newspaper and The Memo in addition to informing Public Affairs of upcoming events.
2. The Chair shall be responsible for coordinating and directing the public relations of A5 and A5 events.
3. The Chair shall be responsible for informing the Allegheny and Meadville communities of A5's purpose and presence.
4. The Chair shall make regional contacts and reach out to other communities and schools to inform them of A5's presence and purpose.
Section G: Social and Cultural Chair 1. The Social and Cultural Chair shall be responsible for gathering and archiving information and resources for the social and cultural activities of A5 and to check for cultural accuracy.
2. The Social and Cultural Chair shall have the power to form a Social and Cultural Committee and to appoint members to this committee.
3. The Chair shall be responsible for directing the social and cultural activities of A5.
4. The Chair shall be responsible for making sure all areas of Asia are represented throughout the year.
5. The Chair shall chair Celebrate Asia! month in the absence of a volunteer.
Section H: Liaisons to Other Campus Organizations: 1. The Executive Board will be responsible for appointing the following liaisons by simple majority vote.
a. Allegheny Student Government & Student Leadership Organization b. Gator Activities Programming
2. Other liaisons will be appointed as the need arises with the consent of the Executive Board.
3. Duties of the Liaisons: a. The Liaisons shall attend regular meetings of the respective organizations.
b. The Liaisons shall report notes of the meetings back to the Executive Board.
c. The Liaisons are responsible for securing funding from the represented organizations.
d. The Liaisons shall present the concerns of A5 at general meetings and other appropriate meetings of their respective organizations.
e. The Liaisons shall act as a go-between for A5 and other organizations at times when the attendance of the President or Vice-President is not mandatory.
Section I: Membership Officer
1. The Membership Officer is responsible for recruitment of new A5 members.
2. The Membership Officer shall keep a list of attendance at all A5 meetings.
3. The Membership Officer shall keep a list of all Asian students who attend Allegheny College.
4. The Membership Officer shall work closely with the Publicity Chair to advertise A5 events.